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How to submit your article

Selecting a journal

If you want to submit work to one of our journals but aren’t sure which is the most suitable, please check the scope pages. The scope for each journal is shown in detail on the relevant journal homepage. If you are still unsure whether your article is in scope, or you have another pre-submission query, please email the journal’s Editorial Office for help. Once you have decided on your preferred journal, submit your article online using the Editorial Manager submission system.

Link to ScopeEditorial Office contactLink to Submit
Microbiology[email protected]www.editorialmanager.com/mic
Journal of General Virology[email protected]www.editorialmanager.com/jgv
Journal of Medical Microbiology[email protected]www.editorialmanager.com/jmm
Microbial Genomics[email protected]www.editorialmanager.com/mgen
International Journal of Systematic and Evolutionary Microbiology[email protected]www.editorialmanager.com/ijsem
Access Microbiology[email protected]www.editorialmanager.com/acmi


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Author checklists

Authorship

Please note that after submission we email all authors to ask them to confirm their co-authorship, agree to the submission of the article, and agree that the corresponding author may act on their behalf throughout the review and publication process. If the order of authors changes after submission, or if any authors have been removed or added, all authors will need to confirm they are happy with the change, either through a Change of Authorship form or by email.

Format-free submissions

All Microbiology Society journals have a format-free submission policy for new manuscripts. All you need to do is ensure the information in the submission checklist, below, is present. Upon submission your paper will be assigned to an Editor, and any journal style changes will be asked for at the revisions stage of peer review.

New submission checklist

To avoid delays at submission and ensure that your article can be assigned to an Editor as quickly as possible, we ask that you run through the submission checklist below. The International Journal of Systematic and Evolutionary Microbiology also has a pre-submission checklist relating specifically to Taxonomic Descriptions.

  • Title page: the first page of the article displays the title, author list with affiliations, an abstract, and keywords.
  • Line numbers: the article has continuous line numbering throughout, for ease of reviewing.
  • Author statements: the article includes each of the following sections:
    • Details of any conflicts of interest. If there are no conflicts, a sentence stating this. 
    • Ethical Committee approval for human or animal research and consent to participate, if required.
    • Consent for publication of Case Reports. A statement in the manuscript that this has been obtained and a signed Consent to Publish form is uploaded.
  • References: as long as citations are consistent, these can be in any style. The list should include author name(s), journal or book title, article or chapter title (if necessary), year of publication, volume and issue (if appropriate), page numbers and DOIs, where possible.
  • Sequence data: where any sequence, microarray, or genome data has been used, those who generated the data have been acknowledged and cited, and there is a link to the database in which the information can be accessed. For Microbial Genomics and International Journal of Systematic and Evolutionary Microbiology, any new sequence data generated has been deposited in a database and is publicly available. 
  • Strains: where a microbial strain has been used, the culture collection accession number or source of the strain is included.
  • Re-using published content: if you are re-using previously published work, you have the permission from the Copyright holder. We accept emails, letters and RightsLink forms as permission. If you are using unpublished data, you have the explicit consent from the appropriate person and have stated as such.

Revised submission checklist

You should submit your revised article by the date indicated in the revision email, but if you need more time then you should contact the Editorial Office to request a new deadline. To avoid delays at revision, we ask that you run through the submission checklist described above, with the addition of the following items:

  • Response to reviewers: you have provided a detailed rebuttal letter, detailing your response to each point raised by the reviewers or Editor.
  • Licence form: you have provided the relevant Licence to Publish or Creative Commons form, as described in the Copyright and licences section below.
  • Figures: are uploaded as separate, editable, high-resolution files.
  • Supplementary Material: if you are providing supplementary information, it is presented in a single PDF file as you wish it to appear at publication, or as a combined Excel file.
  • Funding information: the name of the funding body and the grant number. If no funding was received, a sentence stating this is present.
  • You have provided two versions of the article:
    • a clean version containing line numbers as the main document.
    • a marked-up version as an aid for the Editors and reviewers.

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Copyright and licences

Open Access articles

For Microbial Genomics and Access Microbiology and for Open Access articles published under our OpenMicrobiology option in other journals, we ask that authors sign a Creative Commons licence.

Fee-free Open Access is offered by default for corresponding authors of eligible institutions under a Publish and Read licence.

Non-Open Access articles

For non-Open-Access articles in Microbiology, Journal of General Virology, Journal of Medical Microbiology, and International Journal of Systematic and Evolutionary Microbiology, we do not ask authors to transfer copyright to the Microbiology Society but instead ask for a Licence to Publish. This gives us an exclusive right to publish your article under one of the following options:

  • Author copyright: this is used when the authors retain copyright. The published article will include the line ‘©The Authors’.
  • Employer copyright: this is used when copyright is to be retained by an author’s employer. The published article will include a copyright statement provided by the author or their employer. For example, for UK government employees a ‘© 2018 Crown Copyright’ statement is used.
  • Public domain: when an article is already in the public domain, copyright cannot be assigned and the article will be published without a copyright notice.

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Depositing copies of your article: pre-prints and post-prints

As part of our educational remit, we make all subscription articles free-to-read 12 months after publication. You also have a range of options for depositing your article in a subject or institutional repository, often known as Green Open Access. If you have deposited a preprint of your article in biorXiv, you will be able to submit it directly to one of our journals without having to go through the usual submission process.

You can read more about our deposition policies under ‘Promote your work’.

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