How to submit your article

Selecting a journal

If you want to submit work to one of our journals but aren’t sure which is the most suitable, please check the scope pages. The scope for each journal is shown in detail on the relevant journal homepage. If you are still unsure whether your article is in scope, or you have another pre-submission query, please email the journal’s Editorial Office for help. Once you have decided on your preferred journal, submit your article online using the Editorial Manager submission system.

Link to journal scopeEditorial Office contactLink to submit
 Microbiology [email protected]  www.editorialmanager.com/mic
 Journal of General Virology [email protected] www.editorialmanager.com/jgv
 Journal of Medical Microbiology [email protected] www.editorialmanager.com/jmm
 Microbial Genomics [email protected] www.editorialmanager.com/mgen 
 International Journal of Systematic and Evolutionary Microbiology  [email protected]  www.editorialmanager.com/ijsem
 Access Microbiology [email protected] www.editorialmanager.com/acmi

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Author checklists


Please note that after submission we email all authors to ask them to confirm their co-authorship, agree to the submission of the article, and agree that the corresponding author may act on their behalf throughout the review and publication process. If the order of authors changes after submission, or if any authors have been removed or added, all authors will need to confirm they are happy with the change, either through a Change of Authorship form or by email.

Submission checklist

To avoid delays at submission and ensure that your article can be assigned to an Editor as quickly as possible, we ask that you run through the submission checklist below. The International Journal of Systematic and Evolutionary Microbiology also has a pre-submission checklist relating specifically to Taxonomic Descriptions.

  • You have provided a cover letter addressing:
    • Whether you are submitting a commissioned article or an article for a special issue.
    • The impact your findings may have on scientific/clinical practice or policy in the foreseeable future.
    • Any citations of personal communications or unpublished results.
  • The first page of the article displays the title, author list with affiliations, an abstract, and keywords.
  • The article has continuous line numbering throughout, for ease of reviewing.
  • You have chosen the subject category and article type for your submission.
  • Where any sequence, microarray, or genome data has been used, those who generated the data have been acknowledged and cited, and there is a link to the database in which the information can be found.
  • Where a microbial strain has been used, the culture collection accession number or source of the strain is included.
  • The article includes an ‘Author statements’ section, including:
    • Details of any conflicts of interest.
    • Details of any funding received for the article, together with the name of the funding body and the grant number.
    • Ethical Committee approval for human or animal research.
    • Consent for publication of Case Reports.
  • If you are re-using published content, you have the appropriate permission from the Copyright holder. We accept emails, letters and RightsLink forms as permission. If you are using unpublished data, you have the explicit consent from the appropriate person and have stated as such.

Revision checklist

You should submit your revised article by the date indicated in the revision email, but if you need more time then you should contact the Editorial Office to request a new deadline. To avoid delays at revision, we ask that you run through the submission checklist described above, with the addition of the following items:

  • You have responded to every point raised by the reviewers or Editor.
  • You have provided a detailed rebuttal letter, detailing your response to each point raised by the reviewers.
  • You have provided two versions of the article:
    • A clean version supplied as the main document.
    • A marked-up version as an aid for the Editors and reviewers.
  • You have provided the relevant Licence to Publish or Creative Commons form, as described in the Copyright and licences section below.
  • Figures are provided as separate, editable, high-resolution files.
  • If you are providing supplementary information, it is presented in a single PDF file as you wish it to appear at publication.

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Copyright and licences

Non-Open Access articles

For non-Open-Access articles in Microbiology, Journal of General Virology, Journal of Medical Microbiology, and International Journal of Systematic and Evolutionary Microbiology, we do not ask authors to transfer copyright to the Microbiology Society but instead ask for a Licence to Publish. This gives us an exclusive right to publish your article under one of the following options:

  • Author copyright: this is used when the authors retain copyright. The published article will include the line ‘© The Authors’.
  • Employer copyright: this is used when copyright is to be retained by an author’s employer. The published article will include a copyright statement provided by the author or their employer. For example, for UK government employees a ‘© 2018 Crown Copyright’ statement is used.
  • Public domain: when an article is already in the public domain, copyright cannot be assigned and the article will be published without a copyright notice.

Open Access articles

For Microbial Genomics and Access Microbiology and for Open Access articles published under our OpenMicrobiology option in other journals, we ask that authors sign a Creative Commons licence.

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Depositing copies of your article: pre-prints and post-prints

As part of our educational remit, we make all subscription articles free-to-read 12 months after publication. You also have a range of options for depositing your article in a subject or institutional repository, often known as Green Open Access. If you have deposited a preprint of your article in biorXiv, you will be able to submit it directly to one of our journals without having to go through the usual submission process.

You can read more about our deposition policies under ‘Promote your work’.

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