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Frequently asked questions

Contents

OpenMicrobiology Frequently Asked Questions

Librarian Frequently Asked Questions

Using this site

Technical problem?

OpenMicrobiology Frequently Asked Questions

How is the OpenMicrobiology fee calculated and what does the Society do with it?

The fee reflects the cost involved in publishing a scholarly article, including peer-review management, production, hosting, disseminating and archiving your paper. As a not-for-profit organisation the Microbiology Society invests its publishing surplus in charitable activities which promote and support microbiology. Activities include organising international scientific conferences that offer microbiologists excellent networking opportunities, and providing a range of grants to support the professional development of members. The Society also promotes the understanding of microbiology to a diverse range of stakeholders, including policy-makers, students, teachers, journalists and the wider public, through a comprehensive framework of communication activities and resources.

Are these options compliant with the requirements of my funding body?

The Society continuously monitors developments in open access policy and standards. We are compliant with all funding body mandates including Wellcome Trust, RCUK, NIH and HEFEC. The Registry of Open Access Repository Mandates and Policies provides an up to date list of policymakers and their mandates.

How do I pay the OpenMicrobiology fee?

At submission of your article (in original and/or revised form) on the journal's Editorial Manager system, authors should tick the OpenMicrobiology box to indicate their preference for their article to be published with open access if it is accepted. They will then be able to access the Rightslink platform to view cost estimates, view applicable discounts and access the terms and conditions. No order will be made and no payment will be taken at that point. Only when an article receives an 'accept' decision will the author be directly notified via a link in an email allowing them to access the Rightslink platform. At that stage authors can apply any appropriate discount, place their order and make payment quickly and easily online.

Will the Society deposit my manuscript in PubMed Central?

Yes (with the exception of JMM Case Reports and Microbial Genomics). The Microbiology Society is a signatory of the NIH Portfolio Agreement; as a result, papers that acknowledge funding from NIH, and all OpenMicrobiology papers, will be deposited by the Society in PubMed Central (and mirror sites) and will be freely available from PubMed Central 12 months after publication. Because the Society has signed the Portfolio Agreement, authors are not required to deposit their own manuscripts in PubMed Central.

What support does the Microbiology Society offer to developing countries?

The Microbiology Society provides funds to support microbiologists and develop microbiology, teaching and research in countries defined as low-income or lower-middle-income economies by the World Bank.

The Society supports AWARD (African Women in Agricultural Research & Development), which aims to enhance the professional experience of women microbiologists in Africa. Grant recipients are offered free International Associate Membership for one year.

As HINARI and AGORA partners, the Society’s journals are available at low cost or free of charge to institutions in some of the world’s poorest nations.

Does the Microbiology Society have a policy on 'Double Dipping'?

Yes. The Society recognises that a mixed economy is likely to exist throughout any transition from a subscription model to a full open access environment. During this transition, the Society will offset all revenues accrued by a journal from the OpenMicrobiology option against the subscription list price for the journal in the following year.

How do I find out more about open access publishing with the Microbiology Society?

If you have any further questions please contact our Editorial Office.

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Librarian Frequently Asked Questions

How can I purchase an institutional subscription?

Institutional subscribers can either purchase a subscription directly from the Society or via your preferred subscription agent. To receive a quotation or request an invoice, please email journalsales@microbiologysociety.org.

How do I know which tier my institution is in?

Use the Tier Coding Grid to determine which tier your institution is in. If you are still unsure which tier your institution is in, please email journalsales@microbiologysociety.org with the following information:

  • Name of Institution
  • Full postal address
  • Number of sites
  • IP addresses
  • Total FTEs at the institution
  • Journals you wish to subscribe to

We will provide you with details of the tier your institution is in based on this information. The Microbiology Society retains the final say in tier allocation decisions.

What do you mean by FTE?

FTE stands for Full-Time Equivalent. It is a way of measuring the size of your organisation, not an indicator of usage. If you are a university, the FTE refers to the number of full-time students, plus the total number of faculty and teaching staff across all subject areas (including non-life science faculties), and all types of students (postgraduate, undergraduate, etc) across the sites that have online access. If you are a commercial organisation, your FTE is your total number of staff across the entire organisation.

My institution has multiple sites, but only one requires access to the Society’s journals. Can we subscribe as one independent campus?

If your institution only wishes to subscribe from one site and are able to restrict your IP registration to that site only, then you may be allocated a tier that is relevant to the site rather than the institution as a whole. If you are unable to restrict IP access from the rest of the institution, then you must be allocated to the tier that is relevant to the institution as a whole.

What are the online terms and conditions of use for a subscription?

Tier 1-4 subscribers are not required to sign a licence agreement for online access to the Microbiology Society publishing platform however the Online Terms and Conditions of Use apply. Tier 5 subscribers are required to sign a licence agreement which will be provided with the quotation.

How do I change the mailing address for my print journal subscription?

Please email journalsales@microbiologysociety.org with your customer reference number, institution name and the journals you subscribe to along with instructions on the new mailing address you wish to send print issues to.

What do I do if I have forgotten my customer reference number?

Please email journalsales@microbiologysociety.org with your institution name and address and the journals you subscribe to. We will provide you with your customer reference number.

How do I change the administrator username and/or password?

Please visit our manage your subscription section for further information

What do I do if I have forgotten the administrator username and/or password?

Please visit our manage your subscription section for further information

How do I report a missing print issue?

Please email journalsales@microbiologysociety.org with Institution name and customer number, Delivery Address, Journal name, Subscription volume and issue. Print claims are subject to terms and conditions which are available here.

How do I download usage statistics?

Please visit our manage your subscription section for further information

What methods of authentication does the site support?

microbiologyresearch.org supports username/password access, IP recognition, EZProxy, and during the latter part of the year, Open Athens and Shibboleth.

Please note: with EZ Proxy the university/institution must have a subscription and IP recognition setup.

Is the site COUNTER compliant?

Yes, the site is COUNTER as well as SUSHI compliant.

microbiologyresearch.org is also OpenURL compliant and supports SFX link resolvers.

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Using this site

How do I search for content?

  • Quick search (available from the navigation bar at the top of each page), allows the user to enter keywords which will search article titles, keywords, abstracts, full texts, authors, ISSNs and DOIs. You can also use the adjacent dropdown to choose whether you want to search all journal content or just a specific journal.
  • The 'Advanced Search’, which is also accessed from the top navigation bar, providers the user individual fields for searching for an author, for keywords that exist in the title of an article, its abstract, or for a publication title, ISSN, ISBN or DOI. The keyword field allows you to search choose whether to search for all of the keywords, some of them or for an exact phrase. You can then limit the search by subject, content type or date and control how the results are sorted – the default is by relevance but you can also sort them by recency or alphabetically. Once the search results are displayed, you can filter the search by a range of criteria, such as publication date, content type or subject category. If you select any of these filters, then the listing will change to show the items you’ve selected. You can choose how many results are displayed and how they are sorted (e.g. by relevance or by date). There are also options to either change your search terms or to apply additional terms through the 'Advanced Search' page.

Refining a search can be done using a mixture of Boolean operators, quotation marks, as asterisks. For example:

  • Search for exact phrases, 'antimicrobial resistance' would give you results will give you results where these words appear together.
  • Applying Boolean operators with two or more phrases will restrict the search.
  • Use asterisks to create wildcard searches. So infect* will return results containing infects, infecting, infections, infected.

Can I save searches?

Yes. Whenever you conduct a search, when you are logged in you will see an option to ‘Save this search’ (in the right hand column under Tools). Clicking on this link will take you to the searches part of your ‘My Account’. Under the tab ‘Search history’, select the checkbox next to your recent search, choose from the dropdown where you want to save the search (as an individual item or a new folder) and click ‘Go’. This will save the search into the Saved Searches tab.

All searches that are conducted within a particular session are also stored in the Search history, which you can find under 'My Account'. You can permanently save any searches from the history as well as creating alerts from them.

You can also create an email alert to be notified when new content relevant to your search becomes available.

What does ‘share’ mean and how do I use it?

At journal level, are links to a range of social networking websites. These sites allow you to share pages that you find interesting with your colleagues and contacts. All of these sites are free to use but do require you to register. Once you have registered you can begin sharing links. When you hover on the logo for a social network, a pop-up will appear that enables you to sign in to the third-party site (if you're not already signed in), and then share the link.

What are my favourites and how do I use them?

Favourites are a personalised list of all the things you have found interesting and would like to come back to for future reference, or would like to consider purchasing at a later point. A favourites list will be created for you at the point where you register on the site. To add items, browse the site and when you find something you'd like to add, click the "Add to favourites" button, which you'll find under the 'Add to Cart' button on the right-hand side of each product information page.

What type of email alerts are available?

You can create alerts to be notified when new content is added to the site and when new content is added to a title e.g. a new journal issue. You can also create alerts around particular searches for when new content is later added that is relevant to your search query.

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Technical problem?

Who do I contact if I am having technical problems with my access

If you experience any technical problems using this website, please email journalsales@microbiologysociety.org.

Which browsers do you support?

The online platform generally supports Chrome, IE and Firefox browsers that are two versions older than the latest version.

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